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Switching from TOPS Pro Software to TOPS [One]

TOPS is the most widely used management and accounting software in the community management (condo and HOA) industry.  TOPS Pro, TOPS 212, TOPS IQ or other older variants are their older desktop based software.  They are tried and tested and have done a good job for...

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Community Financials Visits TOPs Software

One of the software programs we use at Community Financials is TOPS.  Tops is the largest software company in the condo & HOA industry as measured by the number of management companies using it.  It has 5 times as many clients as the next largest competitor Caliber...

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Condo & HOA Accounts Payables Process Best Practices

Whether you are an accounting geek, a systems person or just want a deeper understanding of accounts payable we are about to get into the nitty gritty of AP.  In a full service management company I was a partner of and President I implemented a powerful AP system in...

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What Makes Condo & HOA Financial Management Expensive

A condo or homeowners’ association (HOA) going from full management to self-managed with Community Financials’ support experiences significant cost savings.  However a self-managed community going from no cost to paying for a financial management service gets a new...

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Large Scale Community Association Accounting

Are you a board member of a large scale community association?  Are you reviewing your large scale community association accounting?  You may refer to yourself as a Large Scale Association, A Planned Unit Development (PUD) or just a Planned Community. You may be a...

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Long Form Articles

If you like our blog posts you will love our long form articles.

They are packed with useful information to help your Board.

10 Steps to Self-Manage your HOA/ Condo Community

Save over 50% of a full management fee while still receiving support from professionals with a majority of the tasks involved in operating a community.

What Laws Does the State with the Most Condos & HOAs (Florida) Have That You Can Learn From?

Florida has the most HOA and Condo Communities in the country. They have many laws that make sense to help protect owners.

Top 11 ways to Avoid Fraud Theft at your HOA Condo Community

Use this as a resource to start a conversation with your Board.


10 Tips For HOA & Condo Boards to Reduce the Cost of Community Management

Financial Best Practices and Transparency

The Latest Tools to Help Communities Safeguard their Funds

Outsource Day-to-Day Accounting Tasks

Self-Managed Community Support or Lower Cost Option to Full Management


How To Collect Delinquent Owner Fees

More Resources

How To Write Up Board Meeting Minutes

Sample Document Retention Schedule

eStatement Sign up Letter

Collection Policy Sample

Reserve Requirements by State

Info Sheets

Board Services Brochure

Large Community Brochure

Manager Services Brochure

Licenses & Certification


Beyond Bookkeeping

TOPS ONE Software

Caliber Software



Caliber Web Portal

Community Website & Mobile App

Banking Partner Spotlight

Fraudulent Check Protection

Vendor Insurance Compliance


Why Community Financials Exists

TOPS Software Owner Access

Online Bill Approval = Transparency

Caliber Software Owner Portal